Grade of F
An F grade is used for students who have been doing unsatisfactory work and who resign from a course after the tenth week of the semester. (For the exact date in any given semester, please see “Last Day to Resign without Academic Penalty” in the Academic Calendar on the John Jay website: www.jjay.cuny.edu). This grade may also be awarded for excessive absences, or for very unsatisfactory work, or for student withdrawal without official approval. The grade of F on the graduate level cannot be eliminated by retaking the course and remains permanently a part of the student’s grade point average. If the F grade was received for a required course, the student must retake the course.
Grade of INC (Incomplete)
A grade of INC is given in lieu of a grade only in exceptional circumstances for students who have been doing satisfactory work and have been unable to complete course requirements. Students who receive an Incomplete must fulfill their academic obligation within one calendar year of the end of the semester in which the grade of Incomplete is given. In extraordinary circumstances, and with the approval of the Dean of Graduate Studies or the Vice President for Enrollment Management, the time limit may be extended one additional year. Incompletes unresolved within the above-mentioned time period become permanent entries in students’ records as NCs (no-credit) and may not be changed thereafter. A maximum of three grades of Incomplete may be converted to regular grades during the course of a student’s enrollment in graduate studies at John Jay College. In rare circumstances, more than three grades of Incomplete may be converted to regular grades with the approval of the Dean of Graduate Studies or the Vice President for Enrollment Management.
Once a student has completed their outstanding coursework, they should follow up with their professor to ensure that the Resolution of Incomplete form was submitted to the Office of the Registrar. Only faculty members are permitted to submit this form to the Office of the Registrar.
Grade of NC (No Credit Granted)
A grade of NC indicates that an INC received in a graduate course has not been resolved by the deadline. No credit is awarded for an NC, and an NC has no impact on a student’s grade point average.
Grade of W (Withdrawal)
This grade indicates withdrawal with permission of the Registrar while students are doing satisfactory work. Normally this can be done only through the tenth week of the semester. This withdrawal is without academic prejudice.
Graduate students who receive loans or other forms of federal financial assistance should check with the Financial Aid Office before withdrawing from courses.
Grade of WN (Withdrawal – Did Not Attend)
This grade is calculated the same as a W grade and is assigned by the instructor when the instructor has no record of the student attending the course for the semester.
Grade of WU (Withdrew Unofficially)
The grade of WU is assigned by the instructor when a student has ceased attending class and has not officially withdrawn. The grade is computed as a failure (0.0) in the grade point average (GPA), which may result in the adjustment of financial aid funds.
A student may retake a course in which they receive a WU grade and have the WU grade replaced if they receive a grade of B or better on the second attempt. The original WU grade will remain on the student's official transcript but will not be calculated in the grade point average (GPA). A maximum of three WU grades may be replaced.
Students who want to withdraw from a class are therefore advised to do so via CUNYfirst prior to the end of the tenth week of classes.
Credit/No Credit (CR/NC) Option
Graduate students taking undergraduate courses may take them on a Credit/No Credit (CR/NC) basis. Graduate students taking undergraduate courses to meet conditions of matriculation, such as STA 250 or PSY 311, should confirm with their programs whether a minimum grade is required in the undergraduate course.
Application for the Credit/No Credit option for a particular class must be submitted to the Office of the Registrar before the conclusion of the second week of classes during the regular semester or before the end of the first week of classes in summer session. If no application is submitted, the graduate student will be graded according to the standard grading method for the course. Once a Credit/No Credit option is granted, it is irrevocable.
Grade Point Average
The grade point average (GPA) is computed by multiplying the index (numerical) value of grades A, A–, B+, B, B–, C+, C– and F (see GRADES table at the beginning of this section) with the number of credits of each course, which yields the number of quality points. The number of quality points is then divided by the total number of accumulated credits to yield the GPA.