General Procedures
Students register using CUNYfirst Schedule Builder, the College’s online registration tool. New graduate students attend an academic advisement session prior to registration and a new student orientation prior to the first day of classes.
A fee of $25 is charged for late registration. Tuition and fees are payable at the time of registration. All registration is subject to the limits of course availability and to sufficiency of enrollment.
The Schedule of Classes, listing class meeting hours and instructors, is available in the preceding spring for the fall semester and in early November for the spring semester on the College’s website: www.jjay.cuny.edu. It also contains registration and enrollment policies and procedures.
Students are reminded that outstanding financial obligations and John Jay Library or CUNY Interlibrary fines must be cleared before registration. Students may be barred from registration and/or Commencement until these obligations are fulfilled.
Immunization Requirements
To attend college in New York State, proof of immunization is required prior to registration. John Jay College ensures that students comply with New York State Public Health Laws. This law requires that all new college students, born on or after January 1, 1957, provide proof of immunization for measles, mumps and rubella (MMR). Students admitted to online degree and certificate programs do not need to submit immunization forms unless they plan to use on-campus facilities or take on-campus courses. Please contact the John Jay College Health Office for further information: healthoffice@jjay.cuny.edu.
Late Registration
Students who register for courses during late registration are responsible for all work assigned from the beginning of the term; they are also subject to the instructor’s attendance policy, beginning with the first class meeting of the semester.
Independent Study
In addition to engaging in formal coursework, graduate students may enroll in an independent study course under the direction of a faculty mentor, which consists of student-initiated projects and directed readings related to their specific master’s program. Independent study enables students to pursue a specialized topic and assists in achieving competence in self-directed learning. Students are limited to one independent study course (3 credits) during their graduate program. To register for an independent study course, a student must have completed 12 graduate credits with a minimum index of 3.30 and obtained the approval of a full-time faculty member who will serve as mentor. Students must also complete the Independent Study Request Form, which is available on the Jay Stop website: http://jstop.jjay.cuny.edu.
ePermit Students
ePermit
All graduate students who wish to take courses at another CUNY institution must apply using the ePermit system in CUNYfirst. (CUNYfirst Menu > Student Center > Academics > ePermit).
ePermit Out
John Jay College graduate students must have a 3.0 GPA, be matriculated at the college, and obtain approval from their Graduate Program Director before submitting the ePermit request. Once approved, the request is routed through CUNYfirst to the receiving institution for review and processing.
Courses completed under an approved ePermit are credited toward the degree upon satisfactory completion. The course credits and grades earned at the host CUNY institution are computed in the student’s grade point average (GPA) at John Jay College.
CUNY Students Taking Courses at John Jay College (ePermit in)
Graduate students enrolled in programs at other CUNY colleges who wish to register for courses at John Jay College must complete the ePermit application through their home college in CUNYfirst and obtain all required approvals from their home institution.
Once the approved ePermit is received by John Jay College through the CUNYfirst system, visiting graduate students must also complete the John Jay College Graduate Studies ePermit Form (GS Permit).
Registration at John Jay College will be permitted once both the home college ePermit and the John Jay GS Permit are approved.
For additional details and updated procedures, visit the John Jay College ePermit webpage.
Resignation from Courses
Beginning with the fourth week and continuing through the tenth week of the semester, students may withdraw from courses via CUNYfirst without academic penalty. The final date of this period is published in the Academic Calendar each semester. After the tenth week, to withdraw students must apply for resignation.
Requests to resign after the tenth week must be filed at Jay Express Services Center and must include the signature of the instructor as well as medical, occupational, psychological, or other appropriate documentation. Such resignations must be approved by the Vice President for Enrollment Management & Student Affairs. If approval is denied and the student does not complete the course in question, he or she receives a grade of WU, which is the equivalent of an F.
Retroactive Resignation
In rare circumstances, students may be granted retroactive resignation from courses taken in a previous semester. However, such resignation must be for all courses taken in that semester and must be due to extraordinary circumstances, substantiated by appropriate documentation.
Please note the following important information regarding retroactive resignation:
- Retroactive resignation will be allowed only twice in a graduate student's academic career at John Jay College.
- The deadline to submit a Retroactive Resignation Application is no later than 7 years following the semester from which the student would like to resign.
- Retroactive resignation does not provide the basis for requesting a refund. All refunds of tuition and fees are made in accordance with the fee schedule in the Bulletin. If a retroactive resignation is approved, the student may be required to return some or all financial aid received for that semester.
- Applications for retroactive resignation may be obtained at the J Stop website: http://jstop.jjay.cuny.edu.
- All resignations are subject to final authorization by the Registrar.